2026 Board Agendas & Minutes

January

BOARD MEETING
Thursday, January 8, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. December 11, 2025
    2. Closed session: December 11, 2025
  4. Communications
    1. Public comment
    2. Correspondence
    3. Introduction of Administrative Services Manager
  5. Treasurer’s Report: December, 2025
  6. Approval of Bills: December, 2025
  7. Statistics and Reports
    1. December statistics
    2. Department news
    3. Executive Director’s report
  8. Unfinished Business
    1. Discuss and Decide: Resolution No. 26-01-A Authorizing membership of LIRA
  9. New Business
    1. Discuss and Decide: Resolution No. 26-01-B IMRF Authorized Agent
    2. Discuss and Decide: Revise Personnel Policy, Medical leave
    3. Review of Annual Per Capita Grant Application
  10. Any and all other the Board may wish to discuss
  11. Adjourn

MINUTES

  1. Call to order, Board President, Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees: Gayle Booth, Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank, Rachel Shattuck, Lisa Stordahl. Also present were Executive Director Ashley Huffines, Assistant Director Becky Oberhauser, and Administrative Services Manager Melissa Hogan. 
  3. Approval of board minutes from:
    1. Regular Board Meeting December 11, 2025: The minutes from the regular Board Meeting of December 11, 2025 were reviewed. Motion to approve the minutes as amended made by Booth, 2nd by Dantis. On voice vote, all ayes, motion approved.
    2. Closed (Executive) Session Board Meeting December 11, 2025: The minutes from the Closed (Executive) Session Board Meeting of December 11, 2025 were reviewed. This meeting was closed for 5 ILCS 120/2(c)1 the appointment, employment, compensation, discipline, performance, or dismissal of specific employees. Motion to approve the minutes as amended made by Booth, 2nd by Stordahl. On voice vote, all ayes, motion approved.
    3. Closed (Executive) Session Board Meeting December 11, 2025: The minutes from the Closed (Executive) Session Board Meeting of December 11, 2025 were reviewed. This meeting was closed for 5 ILCS 120/2(d) the semi-annual review of closed session minutes. Motion to approve the minutes as amended made by Booth, 2nd by Stordahl. On voice vote, all ayes, motion approved.
  4. Communications:
    1. Public Comment: None
    2. Correspondence: None
    3. Introduction of Administrative Service Manager
      1. Huffines introduced the new Administrative Services Manager, Hogan, to the board. Hogan gave a brief summary of her background. 
  5. Treasurer’s report:
    1. December 2025, Treasurer Stordahl reported that the Library opened the month with $4,269,144.99 and closed with $3,854,612.50. The library received no McHenry County Property Taxes and/or Lake County Property Taxes. Revenues of $1,225 came from passport income as well as a non-resident fee of $975.51. Motion to approve the treasurer’s report made by Rank, 2nd by Shattuck. On roll call, all ayes, motion approved.
  6. Approval of bills:
    1. December 2025, Treasurer Stordahl reported that the total approval of bills, transfers, and payroll through January 8 2026 was $328,465.96.
    2. Bills paid included $7,267.26 to Ingram and $5,172.30 to Outsource IT Solutions. Motion to approve December bills made by Rank, 2nd by Booth. On roll call, all ayes, motion approved.
  7. Statistics and Reports:
    1. December statistics: Oberhauser reviewed statistics.
    2. Department news: Board packet reports from each Library department were briefly reviewed.
    3. Executive Director’s report: Huffines reviewed items outlined in her report in the Board packet.
      1. Garvin asked about PLA and shared that the library budgeted for Trustees to attend.
  8. Unfinished Business: 
    1. Discuss and Decide: Resolution No. 26-01-A Authorizing Membership of LIRA
    2. Resolution  No. 26-01-A Authorizing Membership of LIRA was reviewed by Huffines. Motion to approve the resolution was made by Stordahl, 2nd by Booth. On voice vote, all ayes, motion approved.
  9. New Business:
    1. Discuss and Decide: Resolution No. 26-01-B IMRF Authorized Agent
      1. Resolution No. 26-01-B IMRF Authorized Agent was reviewed by Huffines. The resolution will appoint Hogan as the authorized agent. A motion to approve the resolution was made by Stordahl, 2nd by Rank. On voice vote, all ayes, motion approved. 
    2. Discuss and Decide: Revise Personnel Policy, Medical Leave 
      1. Huffines reviewed the revised medical leave policy. Huffines explained that over the past few months, employees have used medical leave which was listed as FMLA in the policy. Although the library, as a public entity, qualifies for FMLA, the employees do not due to the size of the staff. It is important to have a policy in place that employees can use. The medical leave policy presented to the board is modeled after FMLA.
      2. McCullough requested some language changes to make the policy more inclusive.
      3. Motion to approve the Medical Leave policy as amended made by Rank, 2nd by Stordahl. On voice vote, all ayes, motion carried. 
    3. Review of Annual Per Capita Grant Application 
      1. Huffines reviewed information included in the Per Capita Grant application such as the Illinois Public Library standards which the board went over in September. She reviewed the standards that the library meets and the areas that need to be worked on in the coming year such as creating a succession plan for the Executive Director. Huffines will be submitting the application. 
  10. Any and all other business the Board may wish to discuss:
    1. Booth asked about records retention and what material board members need to keep. Huffines explained that there are duplicates of all of the material handed out to board members that are filed and board members can shred their duplicates. 
    2. Shattuck asked if there are upcoming Mahjong programs for adults. There is one coming up in March.
  11. Adjourn- A motion to adjourn the meeting was made by Stordahl, 2nd by Rank. On voice vote, all ayes, motion approved. Meeting adjourned at 7:56 PM.

February

BOARD MEETING
Thursday, February 12, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. January 08, 2026
  4. Communications
      1. Public comment
      2. Correspondence
  5. Treasurer’s Report: January, 2026
  6. Approval of Bills: January, 2026
  7. Statistics and Reports
    1. January statistics
    2. Department news
    3. Executive Director’s report
  8. Unfinished Business
  9. Any and all other the Board may wish to discuss
  10. Adjourn

MINUTES

  1. Call to order, Board President, Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees:Gayle Booth, Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank, Rachel Shattuck, Lisa Stordahl.  Also present were Executive Director Ashley Huffines and Administrative Services Manager Melissa Hogan.  
  3. Approval of board minutes from:
    1. Regular Board meeting, January 8, 2026:  The minutes from the regular Board Meeting of Thursday, January 8, 2026 were reviewed.  Motion to approve the minutes made by Booth, 2nd by McCullough.  All ayes, motion approved. 
  4. Communications:
    1. Public Comment: NONE
    2. Correspondence: NONE
  5. Treasurer’s report:
    1. January,  2026,  Treasurer Stordahl reported that the Library opened the month with $3,854,612.50 and closed with $3,701,879.03.  The Library received no McHenry County Property Taxes or  Lake County Property Taxes, but received $2,932.52 in PPRT.  Revenues of $3,110.00 came from passport income.  No non-resident fees or grants were received.    Motion to approve the treasurer’s report made by Booth, 2nd by Shattuck.  On roll call, all ayes, motion approved. 
  6. Approval of bills:
    1.  January 2026, Treasurer Stordahl reported that the total approval of bills, transfers and payroll through February 12, 2026 was $321,460.53. 
    2. Bills paid included $14,714.15 to Cooperative Computer Services, $7,061.41 to Ingram Library Services, $5,699.00 to Library Furniture International, $5,172.30 to Outsource IT Solutions and $10,224.74 to Sherman Mechanical.   Motion to approve January bills made by Rank, 2nd by Dantis.  On roll call, all ayes, motion approved. 
  7. Statistics and Reports:
    1. January statistics:  Huffines reviewed statistics.
    2. Department news: Board packet reports from each Library department were briefly reviewed.
    3. Executive Director’s report:  Huffines reviewed items outlined in her report in the Board packet.  She discussed updated procedures in the event of bad weather in light of the extreme cold that occurred several weeks ago when the library made the decision to close for the day.  She discussed the work being done to address the vacation time accrual process.  A decision was also made that we will no longer be recording the board meetings which was supported by all board members.             
  8. Unfinished Business: NONE
  9. New Business: NONE
  10. Any and all other business the Board may wish to discuss: NONE
  11. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by Booth  All ayes, motion approved.  Meeting adjourned at 7:55 PM.

March

BOARD MEETING
Thursday, March 12, 2026
7:00 PM

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. February 12, 2026
  4. Communications
      1. Public comment
      2. Correspondence
  5. Treasurer’s Report: February, 2026
  6. Approval of Bills: February, 2026
  7. Statistics and Reports
    1. February statistics
    2. Department news
    3. Executive Director’s report
  8. Unfinished Business
  9. New Business
    1. Discuss and Decide: Resolution No. 26-02-A: Primary Contact IPrime Account
    2. Discuss and Decide: IGA with the McHenry County Department of Health
  10. Any and all other the Board may wish to discuss
  11. Adjourn

MINUTES

  1. Call to order, Board President Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees:  Gayle Booth, Trixie Dantis, Tom Garvin,  Siobhan McCullough, Christina Rank, Rachel Shattuck and Lisa Stordahl. Also present were Executive Director Ashley Huffines and Administrative Services Manager Melissa Hogan
  3. Approval of board minutes from:
    1. Regular Board meeting, February 12, 2026:  The minutes from the regular Board Meeting of Thursday, February 12, 2026 were reviewed.  Motion to approve the amended minutes made by Booth, 2nd by Stordahl.  All ayes, motion approved. 
  4. Communications:
    1.  Public Comment:  none. 
    2. Correspondence:  none.   
  5. Treasurer’s report:
    1. February 2026,  Treasurer Stordahl reported that the Library opened the month with $3,701,879.03 and closed with $3,510,030.52.  The Library received no McHenry County Property Taxes or  Lake County Property Taxes, but received $3,840.00 in Impact Fees.  Revenues of $1,820.00 came from passport income.  Non-resident fees of $138,18 were also received.    Motion to approve the treasurer’s report made by Rank, 2nd by Dantis.  On roll call, all ayes, motion approved.
  6. Approval of bills:
    1. February 2026, Treasurer Stordahl reported that the total approval of bills, transfers and payroll through March 12, 2026 was $381,707.78.   Bills paid included $5,013.60 to Vogue Printers, $6,998.90 to Ingram Library Services, $5,172.30 to Outsource IT Solutions Group and $12,266.11 to Blue Cross/Blue Shield.   Motion to approve February bills made by Rank, 2nd by McCullough.  On roll call, all ayes, motion approved.
  7.  Statistics and Reports:
    1. February statistics:   Huffines reviewed statistics.
    2. Department news:   Board packet reports from each Library department were briefly reviewed
    3. Executive Director’s report:   Huffines reviewed items outlined in her report in the Board packet.  She also gave a presentation on the Learning Garden, a project proposed by staff members to build a garden behind the building on library property.  Huffines has given approval to begin the work.       
  8. Unfinished Business: none.
  9. New Business
    1. Discuss and Decide: Resolution No. 26-02-A: Primary Contact IPrime Accounts:  Motion to approve Resolution No. 26-02-A: Primary Contact IPrime Accounts made by Rank, 2nd by Shattuck.  On voice call, all ayes, motion approved.
    2. Discuss and Decide: IGA with McHenry County Department of Health:  Motion to approve the IGA with McHenry County Department of Health made by Booth, 2nd by McCullough.  On voice call all ayes, motion approved.
  10. Any and all other business the Board may wish to discuss: Shattuck discussed the trustee workshop she attended on budgeting and said it was well done.  There are 2 additional workshops being offered to trustees coming up soon.  One covers AI and the other covers censorship.
  11. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by Booth  All ayes, motion approved.  Meeting adjourned at 7:58 PM.

April

BOARD MEETING
Thursday, April 9, 2026
7:00 PM

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. March 12, 2026
  4. Communications
      1. Public comment
      2. Correspondence
  5. Treasurer’s Report: March, 2026
  6. Approval of Bills: March, 2026
  7. Statistics and Reports
    1. March statistics
    2. Department news
    3. Executive Director’s report
  8. Unfinished Business
  9. New Business
  10. Any and all other the Board may wish to discuss
  11. Adjourn

MINUTES

  1. Call to order, Board President Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees:  Gayle Booth, Trixie Dantis, Tom Garvin,  Siobhan McCullough, Christina Rank, Rachel Shattuck and Lisa Stordahl.    Also present were Executive Director Ashley Huffines and Administrative Services Manager Melissa Hogan.    
  3. Approval of board minutes from:   
    1. Regular Board meeting, March 12, 2026:  The minutes from the regular Board Meeting of Thursday, March 12, 2026 were reviewed.  Motion to approve the minutes made by Stordahl, 2nd by McCullough.  All ayes, motion approved.   
  4. Communications:  
    1. Public Comment:  none.  
    2. Correspondence:  none.
  5. Treasurer’s report:
    1. March 2026,  Treasurer Stordahl reported that the Library opened the month with $3,510,030.52 and closed with $3,362,648.71.  The Library received no McHenry County Property Taxes and no Lake County Property Taxes.  There were also no Impact Fees.  Revenues of $2,870.00 came from passport income.  Non-resident fees of $1,525.96 were also received.    Motion to approve the treasurer’s report made by Booth, 2nd by Shattuck.  On roll call, all ayes, motion approved.  
  6. Approval of bills:
    1. March 2026, Treasurer Stordahl reported that the total approval of bills, transfers and payroll through April 9, 2026 was $353,107.64.   Bills paid included $10,033.74 to Midwest Tape, $7,057.33 to Ingram Library Services and $13,753.43 to Blue Cross/Blue Shield.   Motion to approve March bills made by Rank, 2nd by Booth.  On roll call, all ayes, motion approved.
  7. Statistics and Reports:
    1. March statistics:   Huffines reviewed statistics.   
    2. Department news:   Board packet reports from each Library department were briefly reviewed. 
    3. Executive Director’s report:   Huffines reviewed items outlined in her report in the Board packet.  Next year’s budget will be reviewed in May’s Board meeting.
  8. Unfinished Business: none.
  9. New Business: none.
  10. Any and all other business the Board may wish to discuss:  Stordahl mentioned that an area business had complimented the library on its 75th year anniversary stem project.  Booth brought up that at a recent library program, the speaker would have benefitted from a microphone.  The Library will be looking into this.
  11. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by Booth  All ayes, motion approved.  Meeting adjourned at 8:00 PM.

May

BOARD MEETING
Thursday, May 14, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. April 9, 2026
  4. Communications
      1. Public comment
      2. Correspondence
  5. Treasurer’s Report: April, 2026
  6. Approval of Bills: April, 2026
  7. Statistics and Reports
    1. April statistics
    2. Department news
    3. Executive Director’s report
      1. Review and discussion: Draft FY2026/2027 Budget
  8. Unfinished Business
    1. Discuss and Decide: IGA with the McHenry County Department of Health (Revision)
  9. New Business
  10. Closed Session 5 ILCS 120/2(c)1 The appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
  11. Any and all other the Board may wish to discuss
  12. Adjourn

MINUTES

  1. Call to order, Board President, Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees: Gayle Booth, Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank. Also present were Executive Director Ashley Huffines, and Assistant Director Becky Oberhauser. Absent: Rachel Shattuck, Lisa Stordahl.
  3. Approval of board minutes from:
    1. Regular Board Meeting April 9, 2026: The minutes from the regular Board Meeting of April 9, 2026 were reviewed. Motion to approve the minutes made by Booth, 2nd by Dantis. On voice vote, all ayes, motion approved.
  4. Communications:
    1. Public Comment: None
    2. Correspondence:
      1. Huffines reviewed a complaint that was received about the learning garden. Huffines shared that FOCAL is giving funds to purchase a fence to go around the garden as a response to the feedback. No members of the board expressed concern about the garden.
      2. The Library received a request from the Northwood Acres HOA, which the library is part of but does not pay dues to or vote on behalf of. The HOA is petitioning their management company because of an increase in dues. They asked the library to sign the petition. The board does not want to participate in this because as a public entity they feel the library should remain neutral. 
  5. Treasurer’s report:
    1. April 2026, Acting Treasurer Booth reported that the Library opened the month with $3,362,648.71 and closed with $3,207,204.98. The library received no McHenry County Property Taxes or Lake County Property Taxes and $0 in PPRT. Revenues of $1,820 came from passport income as well as a non-resident fee of $820. No grants were received. Motion to approve the treasurer’s report made by Rank, 2nd by Dantis. On roll call, all ayes, motion approved.
  6. Approval of bills:
    1. April 2026, Acting Treasurer Booth reported that the total approval of bills, transfers, and payroll through May 14 2026 was $370,956.17.
    2. Bills paid included $9,185.51 to Ingram Library Services, $5,013.60 to Vogue Printers and $5,172.30 to Outsource IT Solutions Group. Motion to approve April 2026 bills made by Rank, 2nd by McCullough. On roll call, all ayes, motion approved.
  7. Statistics and Reports:
    1. April statistics: Oberhauser reviewed statistics.
    2. Department news: Board packet reports from each Library department were briefly reviewed.
      1. Oberhauser and Huffines shared information on the new online library catalog, BiblioCore. 
    3. Executive Director’s report: Huffines reviewed items outlined in her report in the Board packet.
      1. Huffines reviewed two job openings that are currently being interviewed for, Circulation Associate II and Technical Services Manager.
      2. Huffines reviewed and discussed the FY26/27 draft budget, going over the Library’s expected income and possible changes in the personnel structure and budget. The final budget will be reviewed and voted on next month. 
  8. Unfinished Business: 
    1. Discuss and Decide: IGA with McHenry County Department of Health (Revision).
      1. The health department has suggested edits to an IGA previously passed by the board. Huffines reviewed the changes made. Booth motioned to approve the suggested changes, 2nd by Rank. On roll call, all ayes, motion approved. 
  9. New Business:
    1. Discuss and Decide: Continue IGA with D26 
      1. Huffines reviewed the history of the IGA with D26 about the usage and maintenance of the field behind the library and the bus lane from Mallard Way to Three Oaks school. 
      2. Huffines proposed creating a new IGA so there is one on file. 
      3. Huffines recommends sending our annual letter with the intent of creating a new official IGA which was supported by all Trustees present. 
  10. Closed Session 5 ILCS 120/2(c)1 The appointment, employment, compensation, discipline, performance, or dismissal of specific employees: A motion to enter closed session was made by Rank, 2nd by Booth. Closed session was entered at 8:07pm. 
    1. Regular session resumed at 8:20 PM.
    2. Roll call, Secretary- Present were Library Trustees: Gayle Booth, Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank. Also present were Executive Director Ashley Huffines and Assistant Director Becky Oberhauser. Absent: Rachel Shattuck, Lisa Stordahl.
  11. Any and all other business the Board may wish to discuss: 
    1. McCullough shared that a community member wants more puzzle competitions.
    2. Rank shared that the Crystal Lake Nature Center will be participating in the McHenry County Libraries United Aldo Leopold presentation on June 23 at the Raue Center.
  12. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by McCullough. On voice vote, all ayes, motion approved. Meeting adjourned at 8:23 PM.

June

BOARD MEETING
Thursday, June 11, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. May 14, 2026
  4. Communications
      1. Public comment
      2. Correspondence
  5. Treasurer’s Report: May, 2026
  6. Approval of Bills: May, 2026
  7. Statistics and Reports
    1. May statistics
    2. Department news
    3. Executive Director’s report
  8. Unfinished Business:
  9. New Business
    1. Discuss and decide: Slate of Officers
    2. Discuss and decide: Working Budget FY2026/2027
    3. Discuss and decide: Ordinance 26-06-01 Setting schedule of regular meetings
    4. Discuss and decide: Ordinance 26-06-02 Appointment of Auditor for FY2026/2027
    5. Discuss and decide: Ordinance 26-06-03 Appointment of Bookkeeper
    6. Discuss and decide: Resolution 26-06-A Authorizing Public Library District Non-Resident Cards for FY2026-2027
    7. Discuss and decide: Resolution 26-06-B Amending Building Plan and Estimating Funds and Setting Meeting for Determination of Financing
    8. Discuss and decide: Review (January-June 2026) and pre-approve Executive Director and Trustee expenses (July-December 2026)
  10. Any and all other the Board may wish to discuss
  11. Adjourn

MINUTES

  1. Call to order, Board President, Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees: Gayle Booth, Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank, Rachel Shattuck, Lisa Stordahl. Also present were Executive Director Ashley Huffines, Assistant Director Becky Oberhauser, and Administrative Services Manager Melissa Hogan.
  3. Approval of board minutes from:
    1. Regular Board Meeting May 14, 2026: The minutes from the regular Board Meeting of May 14, 2026 were reviewed. Motion to approve the minutes made by Booth, 2nd by McCullough. On voice vote, all ayes, motion approved.
  4. Communications:
    1. Public Comment: None
    2. Correspondence:
      1. The Northwood Acres HOA has requested that a library representative attend their meetings or they can assign a proxy to attend. Huffines will be attending to represent the library. 
  5. Treasurer’s report:
    1. May 2026, Treasurer Stordahl reported that the Library opened the month with $3,205,384.98 and closed with $3,189,073.68. The library received no McHenry County Property Taxes or Lake County Property Taxes and $4,672.37 in PPRT. Revenues of $1,645.00 came from passport income as well as a non-resident fee of $500.79. No grants were received. Motion to approve the treasurer’s report made by Rank, 2nd by Shattuck. On roll call, all ayes, motion approved.
  6. Approval of bills:
    1. May 2026, Treasurer Stordahl reported that the total approval of bills, transfers, and payroll through June 11, 2026 was $483,916.66.
    2. Bills paid included $6,656.93 to Ingram Library Services, $10,44.60 to Outsource IT Solutions and $8,456.09 to RAILS. Motion to approve May 2026 bills made by Rank, 2nd by Booth. On roll call, all ayes, motion approved.
  7. Statistics and Reports:
    1. May statistics: Oberhauser reviewed statistics.
    2. Department news: Huffines highlighted personnel changes from the month of June. 
      1. Garvin asked about the parking lot and Huffines shared that we will be looking to reseal and stripe the parking lot after summer reading ends. 
  8. Unfinished Business: None
  9. New Business:
    1. Discuss and decide: Slate of Officers 
      1. Annually the board nominates and approves a slate of officers which include President, Vice President, Secretary, and Treasurer. The current officers are President Tom Garvin, Vice President Gayle Booth, Secretary Christina Rank, and Treasurer Lisa Stordahl. 
      2. Motion to extend the terms of the current officers for an additional year made by McCullough, 2nd by Shattuck. On roll call, all ayes, motion approved.
    2. Discuss and decide: Working Budget FY2026/2027
      1. Huffines briefly reviewed areas that were discussed last month including Personnel. She reviewed additional areas in depth including Building, Trustee Expenses, Professional Services, Materials, Public Relations, Library Supplies, Automation, and all other funds. 
      2. Motion to approve the working budget for FY26/27 made by Booth, 2nd by Rank. On roll call, all ayes, motion approved. 
    3. Discuss and decide: Ordinance 26-06-01 Setting schedule of regular meetings
      1. The schedule of the board meetings will be the 2nd Thursday of every month. 
      2. Motion to approve the annual board meeting for FY2026/2027 made by Rank, 2nd Shattuck. On Roll call, all ayes, motion approved.
    4. Discuss and decide: Ordinance 26-06-02 Appointment of Auditor for FY2026/2027
      1. The board annually appoints an auditor for the annual audit. The Administration Team recommends that the board appoints Lauterbach and Amen.
      2. Motion to appoint Lauterbach and Amen as the Library’s auditor made by Stordahl, 2nd by McCullough. On roll call, all ayes, motion approved. 
    5. Discuss and decide: Ordinance 26-06-03 Appointment of Bookkeeper 
      1. The board annually appoints a bookkeeper. The Administration Team recommends the continued appointment of AMCO Services.
      2. Motion to approve AMCO Services as the bookkeeper for FY 2026/2027 made by Rank, 2nd by Stordahl. On roll call, all ayes, motion approved.
    6. Discuss and decide: Resolution 26-06-A Authorizing Public Library District Non-Resident Cards for FY2026-2027
      1. Annually the library decides whether or not to allow non-residents to pay for a Non-Resident Library Card.
      2. Discussed allowing partial payments and potentially updating the ordinance next month. 
      3. Motion to approve Resolution 26-06-A Authorizing Public Library District Non-Resident Cards for FY2026-2027 made by Stordahl, 2nd Dantis. On roll call, all ayes, motion approved. 
    7. Discuss and decide: Resolution 26-06-B Amending Building Plan and Estimating Funds and Setting Meeting for Determination of Financing
      1. The board makes an annual amendment to the building plan. Huffines suggested updating the format to two general categories: Building Repairs and Improvements and Capital Equipment Updates and Repairs. In August, additional information and quotes will be brought to the board. 
      2. Motion to approve Resolution 26-06-B  Amending Building Plan and Estimating Funds and Setting Meeting for Determination of Financing made by Booth, 2nd by Rank. On roll call, all ayes, motion approved. 
    8. Discuss and decide: Review January-June 2026 expenses and pre-approve Executive Director and Trustee expenses for July-December 2026
      1. Huffines recommended that this no longer take place on a semi-annual basis as expenses are pre-approved in the working budget and all reimbursements are signed off by another authority and reimbursement checks are signed by 2 board members. 
      2. Stordahl instructed Huffines to review with the Attorney and Auditor to ensure this process is no longer needed and bring the information back next month. 
  10. Any and all other business the Board may wish to discuss: 
    1. Shattuck reviewed information she learned from the ILA Library Trustee Workshop.
    2. Garvin asked about the reading program. Oberhauser shared updated stats on the Diamond Reading Program. 
  11. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by Shattuck. On voice vote, all ayes, motion approved. Meeting adjourned at 8:16 PM.

July

BOARD MEETING
Thursday, July 9, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
    1. Trustees present:
    2. Trustees absent:
    3. Also present:
  3. Approval of Board Minutes from:
    1. Regular Board meeting, June 11, 2026
  4. Communications
    1. Public comment
    2. Correspondence
  5. Treasurer’s Report
    1. June 2026
  6. Approval of Bills
    1. June 2026
  7. Statistics and reports
    1. June statistics
    2. Department news & ALA Conference Reports
    3. Executive Director’s report
  8. Unfinished business
  9. New business
    1. Discuss and decide: Job Description Updates
    2. Discuss and Decide: Resolution No. 26-09-A: Primary Contact IPrime Accounts
  10. Closed Session 5 ILCS 120/2(c)1: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
  11. Closed Session 5 ILCS 120/2(d): Semi-annual review of closed session minutes. 
  12. Action outside of closed session
  13. Any and all other business the Board may wish to discuss
  14. Adjourn

MINUTES

  1. Call to order, Board President, Tom Garvin, called the meeting to order at 7:00 PM.
  2. Roll call, Secretary- Present were Library Trustees: Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank, Rachel Shattuck, Lisa Stordahl. Also present were Executive Director Ashley Huffines, Assistant Director Becky Oberhauser, and Administrative Services Manager Melissa Hogan. Absent: Gayle Booth.
  3. Approval of board minutes from:
    1. Regular Board Meeting June 11, 2026: The minutes from the regular Board Meeting of June 11, 2026 were reviewed. Motion to approve the minutes made by Stordahl, 2nd by Shattuck. On voice vote, all ayes, motion approved.
  4. Communications:
    1. Public Comment: None
    2. Correspondence: None
  5. Treasurer’s report:
    1. June 2026, Treasurer Stordahl reported that the Library opened the month with $3,189,073.68 and closed with $4,154,966.84. The library received no McHenry County Property Taxes and/or Lake County Property Taxes and $1,852.28 in PPRT. Revenues of $1,330 came from passport income as well as a non-resident fee of $76.09. No grants were received. Motion to approve the treasurer’s report made by Rank, 2nd by McCullough. On roll call, all ayes, motion approved.
      1. Note: The library did receive property tax income that is for use in FY 26/27 and will be part of the FY 26/27 income. This is why the closing balance is so much higher than the opening balance but on the accounting side, those amounts are not noted as income for June 2026 and will be noted for July 2026.
  6. Approval of bills:
    1. June 2026, Treasurer Stordahl reported that the total approval of bills, transfers, and payroll through July 9, 2026 was $383,670.29.
    2. Bills paid included $8,248.25 to Ingram Library Services, $5,508.35 to Outsource IT Solutions and $10,000 to Midwest Tape. Motion to approve June 2026 bills made by Rank, 2nd by Dantis. On roll call, all ayes, motion approved.
  7. Statistics and Reports:
    1. June statistics: Oberhauser reviewed statistics.
    2. Department news: Board packet reports from each Library department were briefly reviewed. Highlights included:
      1. Huffines shared positive feedback from staff who attended ALA and shared that next month each staff member who went would submit their notes from the conference.
      2.  Programs are now being held in the learning garden and community feedback has been positive.  It even appears that community members are caring for the garden on their own initiative. 
      3. Hiring activities, 5 positions had transitions or new hires.
      4. The first Volunteer Fair was successful with 42 attendees.
      5. The first Babysitting Class with Hogan as the instructor was successful with 14 attendees.  Hogan plans to do more of these. 
    3. Executive Director’s report: Huffines reviewed items outlined in her report in the Board packet. Highlights included:
      1. Huffines reviewed the hiring activities and who was moved into new positions
      2. HOA Update: Huffines discovered that there was no formal agreement between the library and Northwood Acres HOA addressing HOA dues. The HOA is in the process of investigating water runoff into their basins from library property (though the majority of our runoff goes into our own dry wells). Huffines will do an investigation on how our dry wells work and how they were constructed.
      3. Ordered new chairs to replace the wheeled patron computer chairs to prevent falls. 
      4. 2027 will have 3 board terms expire. Huffines asked board members to consider running again.   
      5. Server project with OSG: $30,000 in working budget for a server project. Huffines shared the OSG statement of work and how it would improve the library’s network. Huffines discussed options for servers including a production server and microserver or a production server and failover server. The board agreed that they preferred  the production server and microserver option. Huffines will bring the final quotes to the August meeting for the board to vote on and approve.
  8. Unfinished Business: none
  9. New business
    1. Discuss and decide: Job Description Updates
      1. Huffines explained the proposed updates to the Administrative Assistant position which will add building coordination duties to the position. 
      2. A motion to approve the updated Administrative Assistant job description as presented was made by Stordahl, 2nd by Rank. On voice vote, all ayes, motion approved.
    2. Discuss and Decide: Resolution No. 26-07-A: Primary Contact iPrime Accounts
      1. Huffines requested that the Assistant Director be given access to the iPrime accounts for training purposes.
      2. Motion to approve Resolution No. 26-07-A: Primary Contact iPrime Accounts made by Stordahl, 2nd by McCullough. On voice vote, all ayes, motion approved.
  10. Closed Session 5 ILCS 120/2(c)1: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees.
    1. A motion to go into closed session for 5 ILCS 120/2(c)1: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees was made by Rank, 2nd by Stordahl. All ayes, motion approved.
    2. Closed session began at 7:59 PM.
    3. Regular Session resumed at 8:18 PM.
    4. Roll call, Secretary- Present were Library Trustees: Trixie Dantis, Tom Garvin, Siobhan McCullough, Christina Rank, Rachel Shattuck, Lisa Stordahl. Also present were Executive Director Ashley Huffines, Assistant Director Becky Oberhauser, and Administrative Services Manager Melissa Hogan. Absent: Gayle Booth.
  11. Closed Session 5 ILCS 120/2(d): Semi-annual review of closed session minutes.
    1. The only item discussed was personnel related so those minutes will remain closed.  
  12. Any and all other business the Board may wish to discuss: 
    1. Tom asked about the 75 anniversary event
      1. Board members who attend will get iron on decals to make a T-Shirt and name badges. All board members are invited to attend and Huffines will email more information to see who is available and let them know what areas they can assist with. 
    2. Oberhauser asked about educator cards; the board was supportive of exploring the idea to work with D26 on educator cards.
  13. Adjourn- A motion to adjourn the meeting was made by Rank, 2nd by Stordahl. On voice vote, all ayes, motion approved. Meeting adjourned at 8:28 PM.

August

BOARD MEETING
Thursday, August 13, 2026
7:00 p.m.

AGENDA

  1. Call to order, President
  2. Roll call, Secretary
  3. Approval of Board Minutes from:
    1. July 9, 2026
  4. Communications
    1. Public comment
    2. Correspondence
  5. Treasurer’s Report: July, 2026
  6. Approval of Bills: July, 2026
  7. Statistics and Reports
    1. Month statistics
    2. Department news; ALA Conference Reports
    3. Executive Director’s report
  8. Unfinished Business
  9. New Business
    1. Discuss and decide: Ordinance 26-08-01 Combined Annual Budget and Appropriation Ordinance for Library Budget Purposes for the Fiscal Year 2026/2027
    2. Accept IPLAR
    3. Discuss and decide: Parking Lot Sealing Proposals 
    4. Discuss and decide: Server Project Proposal
  10. Any and all other the Board may wish to discuss
  11. Adjourn

August meeting minutes will be approved at the September meeting.